FAQ

Provide a written copy of your building plans along with a completed ACC checklist to the ACC Chairman.  Your plans must include copies of plot plan, elevation, landscape plan, drainage plan and a completed ACC checklist.  You must also provide a completion date.  Any changes to the plans must be submitted in writing to the ACC for approval. Your plans will be kept on file and not returned to you.  You must obtain written approval from the ACC prior to commencing any building and/or modifications.

Landscaping must be completed when the home is completed.  Exceptions may be granted in case of seasonal restrictions.  Please contact the ACC in writing to request an extension for your landscape completion date.

The ACC has 30 days from submittal of COMPLETE plans to review them and approve/reject the plans.  If the plans are rejected, they must be resubmitted and the ACC has 30 days to review them from the date of resubmission.  Declaration, Article XII Architectural Control Section 2.

The ACC meets on the 2nd Wednesday of each month to review submitted plans.

You may download a copy of the ACC checklist found under the Documents section of this website.

Any changes, repairs or modifications to landscaping and/or building exteriors, fences, walls, etc… that is different to plans previously approved by the ACC must be submitted in writing to the ACC along with a complete ACC checklist and approved by the ACC prior to commencement of any changes. (Declarations, Article XII, Architectural Control, Section 1)

Play sets and trampolines are permitted in back yards, provided they are maintained in good condition and not easily visible from the street.

Additional structures are subject to the approval of the ACC (Restrictive Covenants, Section C) and must be located within the building setback lines.  They must be constructed from materials as outlined in the Restrictive Covenants, Section D.

In ground swimming pools are permitted providing they are inside the building set back lines. (Restrictive Covenants, Section E Landscaping-Swimming Pools)

Lawn care can be contracted through the Grounds Maintenance department of San Juan Country Club.  Please contact the Course Superintendent (505-327-4451) to set up lawn service. 

 

 

Country Club Elementary

Heights Junior High

Piedra Vista High School

Farmington Municipal School District. 

Country Club Elementary.

Heights Middle School 

Piedra Vista High School.

There are multiple school bus stops inside the community and they can change with each school year.  Please contact the Farmington Municipal School District Transportation Department at 505-599-8623 x2300 for the most current list of bus stops and times. 

 

Yes. A house pet is defined as an animal that spends the night indoors. No animals or poultry of any kind are permitted to run free on any part of the neighborhood, including the SJCC golf course.  Owners are responbsible for cleaning up after their pets.

No.  This is private property and not open to the general public. Homes are to be used as single family dwellings and only the casual guests of the families or their domestic employees or servants are permitted in the subdivision. 

Trash is picked up on Thursdays and Waste Management recommends you place your trash cans on the curb by 6 am to ensure pick up.

Trash cans must be stored in containers and screened from view according to the Declarations, Article III, Section 17.  If you do not wish to keep your trash cans inside your garage you may submit plans for a trash can screen to the ACC along with a completed ACC checklist. 

The street lights are part of the common area and the responsibility of the HOA to maintain.  Please notify a board member if your street light is out, so we can have it repaired.

Yes, membership in the HOA is mandatory for all owners according to the Declaration, Article II, Association Membership.

No.  Please contact San Juan Country Club for membership details at 505-327-4451 xt.11

The HOA annual meeting is held each year on the 3rd Wednesday of July at the San Juan Country Club at 7pm.  

The HOA Board of Directors meets on the 2nd Wednesday of each month at 5:30 pm at the San Juan Country Club.  Meetings are open and owners are welcome to attend.

There are two options available for contacting the current board members available on this website under the Board Members page. Or Click Here.

 

Option #1 - Phone and Email

 

Option #2 - Regular Postal Mail

The HOA Board of Directors are elected by secret ballot counted at the Annual Meeting.  Ballots are sent out to each unit owner not less than 10 days or more than 50 days prior to the meeting.

Dues are $161.04 per quarter.  Of which $60 goes into the Road Fund.

Please include your lot # on your check and remit payment to:
Washburns Accounting

4001 N. Butler

Farmington, NM 87401

SJCCE Phase II is a private neighborhood.   The roads are part of the common area and owned by the HOA.  It is the responsibility of the HOA to maintain the roads.  This separate fund was set up to cover the future costs of road repair and maintenance.   In the case that the roads are damaged during the construction of a residence or by the Unit owner it is the responsibility of that Unit owner to repair the damage.  Failure to do so may result in the Unit owner being assessed for the repairs.

The dues are not likely to increase in the next few years, but according to the Declarations, Article VI, Section 2, the dues can be increased up to 20% from the preceding year.

Yes.  All owners are required to pay dues even if the lot is empty.

If you fall two or more quarters behind your account will be turned over to a collect agency, charged a late fee and/or a lien may be placed on your property according to the Declaration, Article VI Assessments, Section 6 and Article VIII Liens, Section 1.  In addition, the board of directors has the authority to suspend your voting rights for non-payment of assessments and fines.  (Please see Declaration, Article III Occupancy and Use of Units and Common Area, Section 21. Fines.)

According to the Second Ammended and Supplement Declaration, Article XIV, RESERVATION TO ENLARGE, Section 3. Reservation of Development Rights, e. Declarant reserves the right not to be subject to assessments for the Development Property Common Area until 85% of the units are sold; 

No. 

 

Please see Declaration, Article VI Assessments, Section 8. Debt a Personal Obligation of Assessments: No owner may waive or otherwise escape personal liability for the payment of the assessments provided for herein by the non-use of the Common Area or by the abandonment or leasing of its Unit.

No.  Overnight parking is permitted only in driveways.

Yes, overnight guests are permitted to park in the street. 

No vehicle of any kind is permitted to be parked on an empty lot.

Recreational vehicles, motorcycles, motor homes, boats, campers, trailers, etc…are only permitted to be stored in a garage.  However they may be parked in the driveway or street adjacent to the property for up to 48 hours to allow for loading, unloading, cleaning, minor repairs, etc… Providing that the vehicle does not block or impair the roadways.

Abandoned or inoperable vehicles (defined as any vehicle that does not have current valid registration and/or cannot operate under its own power) can only be stored in garages and never in driveways, streets or any part of the development.  The HOA may have abandoned or inoperable vehicles removed at the expense of the homeowner.

Only current SJCCE Phase II homeowners/lot owners in good standing may purchase clickers for the Rinconada gate. 

You may contact the board to purchase a clicker for the Rinconada gate.  Clickers are $100 each to help offset the cost of installing and maintaining the gate.  There is a limit of 2 clickers per household or lot.  Clickers are not transferable to new owners.

There is a limit of 2 clickers per household or lot.  Clickers are not transferable to new owners.

Please notify a member of the board, by clicking Here, as soon as possible if the gate is not operating properly.

 

 

No, the common areas (streets) are private property and for the use of owners, their employees and guests. Opening the gate and roadways to non-owners is a liability to the HOA and will increase road maintenance costs. 

There are security cameras located at the guard shack that record incoming and outgoing traffic.  Cameras will be installed at the Rinconada gate in the near future. 

 

Only street legal vehicles and golf carts are permitted to be operated within the development.  No motorized recreational vehicles such as trail bikes or snowmobiles or unlicensed motorcycles or all-terrain vehicles shall be operated on any roads, private lots or common area tracts anywhere within the subdivision with the exception of golf carts and vehicles operated by the SJCC grounds crew for the purpose of maintenance and repairs to the golf course and/or common areas.

NO!  Unlicesensed drivers are not permitted to operate any type of vehicle on the roadways, common areas, or undeveloped areas.  This is not only illegal, it is a liability to the HOA. 

Even though the development is private property, these vehicles are not permitted to be operated on private roads or land without the written permission of the land owner according to New Mexico State OHV statutes 66-3-1011.A(2),  66-3-1013.B.  (http://www.wildlife.state.nm.us/ohv/documents/Chapter66OHVAct.pdf)

 

So until 66 2/3% (149 lot owners) give their written permission, no ATV's are permitted to be operated within the development.

If you wish to report a violation, please contact Wilcox Property Management at (505) 330-6513.

Fines for violations are outlined in the Fine Schedule available under the Documents page on this website.  In addition, the board of dirertors has the authority to suspend your voting rights for violating the terms of the Declaration and for violating the Rules.  (Please see Declaration, Article III Occupancy and Use of Units and Common Area, Section 21. Fines.)